This help page describes the M&R data input screen for public bodies called ‘GPRNs (gas)’. Use this screen to add, review, validate, upload and download GPRN(s) for your natural gas connection(s).
For methodology guidance on reporting and validating GPRNs, see MPRNs & GPRNs.
- This screen is only visible if you have chosen ‘GPRN natural gas’ as an energy type.
- This screen comprises three green tabs.
- ‘Validate & manage GPRNs’ tab lists all the GPRNs that you have entered into the system.
- 'Add GPRNs' is for adding new GPRNs to the system
- ‘Fix GPRN data issues’ shows a table of GPRNs for which there are data issues for specific years.
- Use the 'All years' toggle above the tables to view or edit data for all years back to the start of your energy efficiency baseline or 2009, whichever is later.
- Click on the table headers to sort the data.
- If you have already reported complete data for previous years and your GPRNs have not changed, all you need to do is validate the GPRNs for the years since you last reported and click ‘Save & continue’.
- Use the ‘Validate & manage GPRNs’ table to review, validate, edit, upload and download GPRNs.
- Find one or more GPRNs using the ‘Find anything’ box above the table. This search box searches the ‘GPRN’, ‘Location’, ‘County’, ‘Tags' and ‘Type’ fields.
- Select a single GPRN by clicking the box adjacent to it.
- Select multiple GPRNs by clicking the boxes adjacent to them.
- Select all GPRNs shown in the table by clicking the box at the top-left of the table.
- Download and upload using the green buttons.
- Uptake multiple GPRNs at once by selecting the GPRNs and clicking the ‘Bulk update’ button.
- Select the ‘Validate & manage GPRNs’ tab.
- Find the GPRN and enter a value for '20XX attributable %' and ‘20XX validation’ directly in the table.
¶ I want to change the validation status and/or % attributable for a GPRN
- Select the ‘Validate & manage GPRNs’ tab.
- Find the GPRN and edit the value(s) for '20XX attributable %' and ‘20XX validation’, as required, directly in the table.
- Select the ‘Validate & manage GPRNs’ tab.
- Select the GPRNs and click ‘Bulk update’.
- Choose ‘Apply last year's validation status and/or % attributable…’ and select the relevant options if you want to copy the previous year's statuses.
- Select ‘Choose a validation status and/or % attributable…’ if you want to specify the same validation status and percentage attributable for all the GPRNs.
- Select ‘Retire…’ and specify a retirement year to retire the GPRNs.
- Select the ‘Validate & manage GPRNs’ tab.
- Download your GPRNs.
- Edit the GPRNs in the spreadsheet. It is important to follow the template structure to ensure that all GPRNs are added correctly.
- Upload the completed template.
- The result of the upload operation will be sent to you via email. The GPRNs that have been uploaded successfully also appear on the screen.
- If your upload file contains any new GPRNs these are appended to your GPRN list.
- If your upload file omits GPRNs that already exist in the system, no change is made to these GPRNs in the system.
- If your upload file contains different data for GPRNs that already exist in the system, the existing data is overwritten by data in the upload file.
- If your upload file omits valid data for one or more mandatory data fields, the GPRN is not updated in the system and an error is reported for the relevant data field(s).
- If your upload file omits valid data for one or more non-mandatory data fields, the GPRN is updated and the field value is set to null.
- If your upload file does not contain validation data for a GPRN, the GPRN is uploaded but it appears in the ‘Fix GPRN data issues’ tab.
- If your upload file contains a 'valid' validation status for a GPRN that has previously been retired, the validation status for that GPRN is not updated and an error is returned.
- If your upload file contains tags that do not match the available tags in the system, then all tags for the GPRN are replaced. Any tags that did not already exist within the system are added to the system and linked to the GPRN.
- Select the ‘Validate & manage GPRNs’ tab.
- Find the GPRN and click the edit icon on the right of the table.
- Edit the dialogue, noting that the fields with asterisks are mandatory.
- Select the ‘Validate & manage GPRNs’ tab.
- Find the GPRN and click the edit icon on the right of the table.
- Click ‘Retire’ and select the year from which the GPRN should be retired. This is the first year for which the GPRN consumption will not be counted.
- Select the ‘Validate & manage GPRNs’ tab.
- Select the GPRNs and click ‘Bulk update’.
- Select ‘Retire…’ and specify a retirement year to retire the GPRNs.
- Functionality to ‘un-retire’ a GPRN is currently under development.
- In the meantime, if you wish to un-retire a GPRN, you should contact the M&R helpdesk, who will do it for you.
- Select the ‘Validate & manage GPRNs’ tab.
- Find the GPRN and click the edit icon on the right of the table.
- Select ‘Delete’. This will remove the GPRN, including any historical consumption, from your account.
- Select the ‘Add GPRNs’ tab
- Select ‘Manual entry…’ and click ‘+Add’.
- Complete the dialogue, noting that the fields with asterisks are mandatory.
- Use the 'Valid from', ‘Valid to’, ‘Validation status’ and 'Attributable %' fields to validate the new GPRN for several years.
- Select the ‘Add GPRNs’ tab
- Select ‘Bulk upload…’ and click ‘+Add’.
- Download the spreadsheet template using the ‘download’ button.
- Complete the template with the new GPRNs. It is important to follow the template structure to ensure that all GPRNs are added correctly.
- Upload the completed template.
- The result of the upload operation will be sent to you via email. The GPRNs that have been uploaded successfully also appear on the screen.
- If your upload file contains any new GPRNs these are appended to your GPRN list.
- If your upload file omits GPRNs that already exist in the system, no change is made to these GPRNs in the system.
- If your upload file contains different valid data for GPRNs that already exist in the system, the existing data is overwritten by data in the upload file.
- If your upload file omits valid data for one or more mandatory data fields, the GPRN is not added and an error is reported for the relevant data field(s).
- If your upload file omits valid data for one or more non-mandatory data fields, the GPRN is added and the field value is set to null.
- If your upload file does not contain validation data for a GPRN, the GPRN is uploaded but it appears in the ‘Fix GPRN data issues’ tab.
- Select the ‘Fix GPRN data issues’ tab.
- The data issue for each GPRN-year combination is described in the message column.
- If the message states ‘please select a validation status', the GPRN needs to be validated for the year indicated. You can do this by clicking the edit action in the right-most column and updating the table. Once the GPRN has been validated, this issue is cleared from the ‘fix GPRN data issues’ table.
- If the message states ‘% attributable cannot be zero for a valid meter', the GPRN needs a non-zero % attributable assigned to it. You can do this by clicking the edit action in the right-most column and updating the table. Once the GPRN has a non-zero percentage attributable assigned, this issue is cleared from the ‘fix GPRN data issues’ table.
- If the message states ‘Check the rejection status', consumption data was not provided by Gas Networks Ireland for the GPRN for the year indicated. You can click on the '?' in the right-most column to see the reason given for this. Further explanation of the different reasons and the remedial action you can take is provided under ‘rejected MPRNs and GPRNs’ in MPRNs & GPRNs.
See also ‘validation problems’ and ‘rejected MPRNs & GPRNs’ in MPRNs & GPRNs.
- All GPRNs must be assigned a validation status and a percentage attributable for every year.
- A GPRN cannot have one of the three 'valid' validation statuses and a percentage attributable of zero. If you do not want the system to count consumption through a GPRN for a specific year, you must classify the GPRN as 'not validated'.
- When a new GPRN is added to the system, SEAI can typically only access consumption data for the previous seven years. For this reason you cannot validate new GPRNs for years prior to seven years previously. If you upload a GPRN with a 'valid' validation status for an earlier year earlier and the the consumption data is not already in the system for that year, the validation status for that GPRN will not be updated and an error returned.
- If you require data for earlier years, you will need to work out the relevant annual consumption for these years, by reviewing your old bills, and then manually self-report it as energy type ‘non-GPRN natural gas’.
- When you retire a GPRN you are declaring that the GPRN is no longer in use by your organisation e.g. if your organisation has moved premises. When you retire a meter, your historical validation status and meter consumption are saved but you will no longer be asked to validate this GPRN in future years.
- Deleting a GPRN will permanently remove it from the system. A GPRN should only be deleted if your organisation never consumed energy through the meter.
- When uploading GPRNs your upload file must be in the correct format (which is available via download).
- To choose energy type ‘GPRN natural gas’, use input screen choose energy types.
- If you also need to self-report natural gas consumption, use input screen energy use.