This help page describes the M&R data input screen for public bodies called ‘Energy projects’. Use this screen to report details of energy-saving projects that your organisation has implemented or plans to implement.
For methodology guidance on reporting data for energy projects, see energy projects (methodology).
- If you have previously reported energy-saving projects, a table of projects is shown.
- There is a mandatory check box ‘Our organisation has no projects to add’.
- This screen is visible to all users.
- If you have no more energy-saving projects to report, tick the box ‘Our organisation has no projects to add’ and click ‘Save & continue’.
- Use the ‘Add a project' button to add a new energy-saving project.
- Use the ‘Bulk add/edit' button to upload multiple projects from a spreadsheet template.
- If there is a table shown, you can review the projects that you have already reported. You can filter the table between implemented and future projects using the buttons above the table.
- Use the buttons on the right of the table to view, edit or delete a project.
- To add a project, click the green ‘Add a project’ button and complete the dialogue, noting that there are two tabs and that the fields with asterisks are mandatory.
- ‘Project details’ tab
- Name*: this must be unique, i.e. you cannot use the same name for multiple projects.
- Location*: building, room or other location at which project was (or will be) implemented.
- Status*: see dedicated guidance below. Note that several subsequent fields become mandatory or optional depending on your choice of project status.
- Type* and sub-type*: choose from the drop-down menus. Note that the options in the ‘Sub-type’ menu are dependent on your choice for the ‘Type’ menu.
- Implementation year*depending on project status: the year in which the project was (or will be) completed.
- Duration of savings*depending on project status: number of years after the implementation year for which the energy savings arising from the project will last.
- Tags: you can add your own user-defined tags to projects.
- Triple E*depending on project status: the Triple E Register is a list of products approved by SEAI as being energy efficient.
- Verification methodology*depending on project status: choose the option that best describes how the savings were (will be) verified. Measurement and verification is the process of using measurement to reliably determine the energy savings achieved from a project.
- Cost: total cost of the project, in euro.
- Can SEAI use as a case study’: if you tick this box, SEAI may choose to showcase your project via a case study, and may contact you for additional details.
- Scale*depending on project status: select the option that is most relevant. You can only complete this field for future projects.
- Readiness*depending on project status: choose the project readiness status that best matches the status of the project. You can only complete this field for future projects.
- Other info: optionally provide other information about the project.
- Energy savings' tab
- Energy savings by energy type*depending on project status: you must report energy savings for all projects, except those with a status of ‘potential opportunity’. See dedicated guidance below.
- Click ‘Save’.
- To add multiple projects, you must use the designated M&R spreadsheet template.
- If you have not already done so, you must first download the template by clicking ‘Download’.
- The template will include details of any previously reported projects.
- Complete the template by adding additional projects to the ‘projects’ worksheet, as required.
- Use one row for each project.
- You must enter the word ‘New’ (without quotes) in the ID column (column A).
- The data input requirements are as outlined above for ‘I want to add a single project’. It is important to follow the template structure to ensure that all projects are added correctly.
- When you have completed the template, save it and upload it by clicking ‘Bulk add/edit projects’.
- The upload will be processed in accordance with the upload rules for projects, which are described in the key rules section below.
- The result of the upload operation will be sent to you via email.
- The projects that have been uploaded successfully will appear in the main table on the ‘Energy projects’ screen.
- There are four options for project status. The option you select for project status affects whether certain fields are mandatory. It also affects how the data you report is used in calculations and published by SEAI.
- ‘Implemented’: the project has already been implemented. You must report an implementation year and energy savings. SEAI may publish details of this project.
- ‘Planned’: the project is planned for implementation in a specific future year. You must report an implementation year and energy savings. This project is included in the with-planned-projects (WPP) scenario calculated for your organisation. SEAI may publish details of this project.
- ‘Tentative’: the project may be implemented in a specific future year. You must report an implementation year and energy savings. This project is not included in the WPP scenario calculated for your organisation. SEAI will not publish details of this project.
- ‘Potential opportunity’: the project may be implemented at some future time. You do not have to report an implementation year or energy savings. This project is not included in the WPP scenario calculated for your organisation. SEAI will not publish details of this project.
For additional information on project status and the WPP scenario, see energy projects (methodology).
- You must report energy savings for all projects, except those with a status of ‘potential opportunity’.
- You must report the annual reduction in consumption of different energy types arising from the project.
- All reductions/savings should be expressed in kilowatt-hours (kWh) of final energy consumption per annum.
- Select the first energy type from the drop-down and enter the annual reduction in consumption in kWh.
- Add as many other other energy types as appropriate, using the green button and repeat the above step.
- If the project gives rise to increased consumption of an energy type, enter a negative value.
For additional information on how to report energy savings for projects, see energy projects (methodology).
- Find the project in the table and click on the view button (eye) in the right-hand column.
- Review the data in the dialogue, noting that there are two tabs.
- Click ‘Cancel’.
- Find the project in the table and click on the edit button in the right-hand column.
- Edit the data in the dialogue, noting that there are two tabs and that the fields with asterisks are mandatory.
- Click ‘Save’.
- Click ‘Download’.
- Enter the email address to which you want the download spreadsheet to be issued.
- Click ‘Download’.
- You will receive an email with a spreadsheet attachment containing your project data.
- You can edit multiple projects by downloading them into a spreadsheet, editing the spreadsheet, and then uploading it back into the system.
- Download your projects in spreadsheet format (guidance above).
- Edit details in the ‘projects’ worksheet, as required. You can add additional projects by completing the next available row.
- The data input requirements are as outlined above for ‘I want to add a single project’. It is important to follow the template structure.
- When you have completed your edits, save the spreadsheet and upload it by clicking ‘Bulk add/edit projects’.
- The upload will be processed in accordance with the upload rules for projects, which are described in the key rules section below.
- The result of the upload operation will be sent to you via email.
- The projects that have been edited or uploaded will be visible in the main table on the ‘Energy projects’ screen.
- Find the project in the table and click on the delete button in the right-hand column.
- Click ‘Delete’ or ‘Cancel’.
- You must report an implementation year and energy savings for all projects except those classified as potential savings.
- A future project (planned, tentative or potential opportunity) cannot have an implementation year that is in the past.
- You must tick the box ‘Our organisation has no projects to add’ to complete this reporting task.
- When uploading projects your upload file must be in the correct format (which is available via download).
- If your upload file contains any new projects these are appended to your project list.
- A row containing a new project to be uploaded must contain the word ‘New’ (without quotes) in the ID column (column A).
- If your upload file omits projects that already exist in the system, no change is made to these projects in the system, i.e. deleting a project from a spreadsheet template and then uploading the template will not delete the project from the system. You can only delete a project from within the software system.
- If your upload file contains different valid data for a project that already exists in the system, the existing data is overwritten by data in the upload file.
- If your upload file omits valid data for one or more mandatory data fields, the project is not added and an error is reported for the relevant data field(s).
- If your upload file omits valid data for one or more non-mandatory data fields, the project is added and the field value is set to null.