This help page describes the M&R data input screen for public bodies called ‘business travel’. Use this screen to report data on your organisation's business travel by private road vehicle, by commercial flight and by other commercial and public transport services.
For methodology guidance on reporting business travel, see business travel (methodology).
- This screen comprises three green tabs.
- ‘Private road vehicle’ is for reporting business in private vehicles, including hire cars.
- 'Commercial flights' is for reporting business travel by commercial airline.
- ‘Commercial & public transport’ is for reporting business travel by commercial and public transport, including taxi, bus, rail and ferry.
- If you have no business travel to report for any of the three categories (green tabs), go straight to the declaration below the table(s), click one of the two ‘we are finished…’ options and click ‘Save & continue’.
For guidance on the scope of business travel by private road vehicle and how to report shared journeys, see business travel (methodology).
- Enter an annual value for your organisation's total distance travelled, in kilometres (km), for each car type.
- Enter zero if your organisation does not have any data to report for a specific car type in a specific year.
- Reporting data for years prior to 2023 is optional.
- Enter an annual value for your organisation's total distance travelled, in kilometres (km), for each size of motorcycle.
- Enter zero if your organisation does not have any data to report for a specific size in a specific year.
- Reporting data for years prior to 2023 is optional.
- When you have finished reporting data for the year, go to the declaration below the table and choose whichever of the two ‘we are finished…’ options best describes the data you have provided.
- In order to complete this reporting step, you must have chosen either the middle or right-hand option.
For guidance on the scope of business travel by commercial flight, see business travel (methodology).
- The table shows all the flight data that your organisation has reported to date.
- Each row shows a unique combination of year, departure airport, arrival airport, cabin class and one-way/return.
- All flights that share the same unique combination of details for these parameters are aggregated into a single row in the table. So, for example, if you report two separate return economy flights between Dublin and Frankfurt in 2023, one by a single passenger and another by three colleagues traveling together, these would appear as a single row on the table:
- 2023 - DUB Dublin Airport - FRA Frankfurt am Main Airport - Economy - Return - 4
- If a flight does not share the same unique combination of details for these parameters with another flight, then it is shown as a separate row in the table. In the example above, if the trip by the three colleagues was in business class, then these flights would appear on separate rows, as follows:
- 2023 - DUB Dublin Airport - FRA Frankfurt am Main Airport - Economy - Return - 1
- 2023 - DUB Dublin Airport - FRA Frankfurt am Main Airport - Business - Return - 3
- Click ‘Add a flight’.
- Complete the dialogue, noting that the fields with asterisks are mandatory. (Reporting CO2 emissions is optional.)
- Click ‘Save’.
- This process is referred to as ‘manually’ reporting a flight. It involves typing data directly into the M&R software and is an alternative to the process for reporting multiple flights via spreadsheet upload, which is described below. SEAI recommends that you use one or other of these processes to report flight data for each year, but not both.
- Find the relevant row in the table.
- Click the edit icon on the right of the table.
- Edit the data in the dialogue, as required.
- Click ‘Save’.
- This process is referred to as ‘manually’ editing a flight. It involves editing data directly in the M&R software and is an alternative to the process for editing multiple flights via spreadsheet upload, which is described below. SEAI recommends that you use the manual editing option to edit manually reported flights and use the upload option to edit flights that were previously uploaded.
- To add multiple flights, you must upload flight data using the designated M&R spreadsheet template.
- This process is referred to as uploading flight data. It is an alternative to the process for ‘manually’ reporting or editing flights by typing data directly into the M&R software, which is described above. SEAI recommends that you use one or other of these processes to report flight data for each year, but not both.
- Warning: it is possible to inadvertently overwrite or delete previously reported flight data using this upload functionality.
- Please review the detailed guidance on uploading flight data before proceeding.
- You can download your flight data into a spreadsheet using the ‘Download’ button.
- The spreadsheet contains three or more worksheets. All spreadsheets include the following three worksheets:
- 'Read me': this worksheet provides a link to the help page with detailed guidance on uploading flight data.
- ‘For info only - aggregated data’: this worksheet contains aggregated summary data of all the flights that you have previously reported via the ‘manual’ reporting and the flight upload processes. It is the same data shown in the main table on the screen. This worksheet is for information purposes only.
- ‘20XX’: this is a blank worksheet, which can be copied and used to upload flight data for a new year.
- The spreadsheet may also contain additional worksheets for specific years, e.g. '2022', ‘2023’.
- Each of these worksheets contain all the flight data that you have previously uploaded for the relevant year.
- These worksheets do not include any flight data that you may have ‘manually’ reported, i.e. these worksheets only include flight data that was originally uploaded by you from a spreadsheet.
- When you have finished reporting flight data for the year, go to the declaration below the table and choose whichever of the two ‘we are finished…’ options best describes the data you have provided.
- In order to complete this reporting step, you must have chosen either the middle or right-hand option.
For guidance on the scope of commercial and public transport, see business travel (methodology).
There is a trade-off between the level of effort required to gather data for travel by commercial and public transport, and the value of the data. You should focus on gathering robust data for the modes of travel that are likely to be most material to your organisation's emissions from business travel. If necessary, you can estimate distances travelled for modes that are less material to your organisation and/or where robust data is unavailable. You must retain a record of the basis for all estimates, including relevant assumptions and calculations.
- Enter an annual value for your organisation's total passenger-kilometre travelled (passenger.km) for each type.
- Enter zero if your organisation does not have any data to report for a specific type in a specific year.
- Reporting data for years prior to 2023 is optional.
- Enter an annual value for your organisation's total passenger-kilometre travelled (passenger.km) for each type.
- Enter zero if your organisation does not have any data to report for a specific type in a specific year.
- Reporting data for years prior to 2023 is optional.
- Enter an annual value for your organisation's total passenger-kilometre travelled (passenger.km) for each type.
- Enter zero if your organisation does not have any data to report for a specific type in a specific year.
- Reporting data for years prior to 2023 is optional.
- Optionally enter an annual value for your organisation's total passenger-kilometre travelled (passenger.km) for each type.
- Enter zero if your organisation does not have any data to report for a specific type in a specific year.
- Reporting data for all years is optional.
- When you have finished reporting flight data for the year, go to the declaration below the table and choose whichever of the two ‘we are finished…’ options best describes the data you have provided.
- In order to complete this reporting step, you must have chosen either the middle or right-hand option.
- In order to complete your reporting for business travel, you must have chosen one of the two 'we are finished…' options in the declaration at the bottom of all three tabs.
- When uploading flight data your upload file must be in the correct format (which is available via download).
- Use the upload functionality to upload data for multiple flights via spreadsheet.