Public bodies are required to maintain an up-to-date building register on the M&R system.
This help page describes M&R methodology for buildings . For step-by-step guidance on how to report data into the software system see the help page for the building register data input screen.
The following are key principles related to the reporting of buildings on the building register.
You should complete the building register for all buildings that:
You should not complete the building register for any buildings that your organisation leases to another public body.
The principles outlined above apply to entire buildings and to parts of shared buildings.
For example, if your organisation occupies three floors in a six-storey building that it shares with another public body and with a private sector organisation, then your organisation should report these three floors as a single entry in its building register. If the other public body occupies one floor in the same building, it should report that floor as a separate single entry in its building register.
If your public body has more than one building co-located on a site, you should report the buildings as separate entries in your building register.
If a large building comprises multiple blocks, you should report the blocks as separate entries in your building register. A building comprises multiple blocks where separate sub-buildings are connected together. In some cases, different blocks may have been built as physically distinct blocks at the same time. In other cases, different blocks may have been added over time and may be of very different vintages.
For example, a large office ‘building’ could comprise an original building built in the 1890s, a connected office block built in the 1960s and a modern annex built in the 2010s. In this example you should report the three blocks as separate entries in its building register.
The following are the building type and sub-type categorisations currently used in the building register. You should choose the building type and sub-type that best matches the function and activity of the building, rather than the overall sector in which your organisation operates, e.g. an office building on a university campus should be reported as one of the office types, rather than as one of the education types.
If the the type or sub-type corresponding to your building is not shown, choose the option that matches best.
The following is a list of additional functionality that will be incorporated in the building register from 2025.